This is a sample letter used to request an Individual Education Program (IEP) meeting with the appropriate school personnel.  Send a copy to the principal/person who is the chair of your meetings and the special education director.  Keep a copy for your records.  

(Date)

(Insert name of principal/chair)
(Insert name of school)
(Insert school address)

(Insert your name)
(Insert your address)

RE:  IEP meeting request for (Insert child’s name)

Dear Mr. or Ms. (Insert principal/chair’s last name),

     I am writing to request an IEP meeting.  I would like to discuss making some possible changes in (Insert child’s full name)’s IEP.  I am concerned about (loosely state your concerns.  You do not need to go into details about changes you want to address. Save it for the meeting.  If you want to make sure a specialist (OT, PT, Mobility) attends the meeting, request that they attend.)

     It is my understanding that a meeting must be held within twenty-one days or prior written notice provided as to why the meeting is being denied.  Dates and times that I will be available are (list a few dates and times you will be available for a meeting).  Please let me know what time will be best for you.

     I look forward to hearing from you soon.  You can reach me by phone at (list what ever phone number(s) you wish to be contacted).

                                                                            Respectfully,

                                                                            (Sign your name)

                                                                            (Insert your name)

cc: Mr./Ms.(Insert last name of Special Education Director)

Note: The school district is still required to provide you with eight (8) days notice of the meeting, however pending on the reason you are requesting a meeting you may choose to wave the eight (8) days notice.